Relocating a library is no small task. Not only do you need to carefully transport valuable books, but you also have to deal with cataloging systems, fragile manuscripts, and shelving units. Whether it’s a public library, academic institution, or private collection, ensuring book safety should be at the forefront of every library move. Here are some best practices to keep in mind.
- Assess and Plan Thoroughly
An organised move always starts with a well-developed plan. Take the time to:
- Assess the contents of the library, noting special collections and fragile items.
- Plan the sequence in which the books, furniture, and equipment will be moved to optimise efficiency.
Accurate planning reduces risks and ensures books are not misplaced or damaged during the process.
- Use Proper Packing Materials
Investing in the right packing materials can save invaluable items from unnecessary harm. Use:
- Sturdy, acid-free boxes designed for archival storage to protect books from moisture and bending.
- Protective wrapping like bubble wrap for rare or delicate items.
Avoid overfilling boxes, as this can cause undue stress on the books.
- Catalogue Everything Beforehand
Before moving, ensure that the library’s books are fully catalogued. Consider taking digital backups of key inventory information in case of loss or damage. This will help in re-shelving books in the correct order at the new location with minimal confusion.
- Temperature and Humidity Control
Books, particularly older or rare ones, are highly sensitive to temperature and humidity changes. If the move involves transporting materials across long distances or storing them temporarily, aim to:
- Use climate-controlled vehicles or storage units.
- Monitor temperature and humidity levels closely to prevent mould or warping.
- Hire Experienced Professionals
Although some moves can be completed internally, working with experienced professionals familiar with logistics specific to libraries and archives is highly recommended for larger collections. For example, office removalists Melbourne often have expertise in moving delicate items like books and equipment in Australian climates while adhering to best practices.
- Take Extra Care with Rare and Special Collections
Rare books, manuscripts, and irreplaceable collections require a tailored approach. Use specialty archival packing methods and hire specialists where appropriate to minimise risks.
- Test and Organise the New Space
Before transporting books to their new home, evaluate and prepare the library’s new shelving systems, ensuring they meet weight requirements and prevent overcrowding. This helps to avoid damage and ensures a seamless setup.
- Communicate Effectively
Ensure all team members understand their roles and responsibilities. This includes clear communication regarding timelines, handling instructions, and the transport process.
Final Tip
Relocating a library is more than just a logistical challenge—it’s about safeguarding knowledge and history. By following these best practices, you can ensure that books remain protected, well-organised, and ready for use in their new environment.
With thorough planning, the right packing materials, and the appropriate expertise, a library move in Australia—or anywhere else—can be executed successfully while preserving the integrity of its invaluable collections.